Registrar for Northern Inner City

Stockholm – our capital city with millions of dreams, expectations, and ambitions. We work for everyone living here today and in the future. We are now looking for you who want to think big, new, and differently with us – for the people of Stockholm.

The Northern Inner City district consists of the central parts of Stockholm, Norrmalm, and Östermalm. Here we work to provide our 155,000 residents with the best services in areas such as preschool, social services, elderly care, and urban development. We welcome you who want to make a difference for the residents of the Northern Inner City.

Are you an experienced registrar?

Do you want to contribute to order, transparency, and good service in a socially important operation? Then this could be the position for you!

Welcome to us

The Quality Department is responsible for archives, registration, and committee processes. We coordinate the administration's work with planning and follow-up in ILS and stimulate innovation and development in operations. The department is also responsible for IT issues, procurement, and purchasing, as well as security and safety work, citizen influence, and civil society issues.

As a registrar, you will be part of the secretariat unit, which is one of the department's five units. We are a small unit of seven people, including the unit manager, working with archives, registration, and committee administration. As the current registrar is retiring, we are looking for a new person who wants to become part of our team and a key person in ensuring that public documents are handled correctly and that the principle of transparency is upheld. Here you will support both the operation and the public with your expertise, structure, and service mindset.

We offer

As an employee with us, you will have the opportunity to work in a competent unit with exciting and varied assignments that develop you. We value a workplace where collaboration and a good work climate are the focus to create a safe and inspiring work environment.

We also offer you:

• an important assignment in the heart of an engaged district
• centrally located workplace at Sankt Eriksgatan 117, close to Odenplan station
• wellness allowance
• good conditions to combine private and work life as well as winter and summer working hours
• the possibility to work from home when the conditions allow.

Read more about our benefits and Stockholm City as an employer here.

Your role

As a registrar with us, you have an important function where you, together with colleagues in the unit, are responsible for managing the district's overall registration. Your main tasks are to:

• Register cases and incoming and outgoing documents and distribute cases to case handlers
• Be responsible for the administration's registrar mailbox
• Handle the release of public documents
• Be an object specialist in the case and document management system eDok (Platina)
• Review and ensure the quality of registered data in the case management system
• Actively take initiatives and participate in the development of administrative routines
• Work together with the committee secretary to provide unified administrative support regarding the committee and social delegation.
• Be the secretary at meetings with the committee or social delegation when needed
• Be an expert and offer support and training to managers and employees on issues related to information management.

Your skills and experience

We are looking for you who have:

• Relevant post-secondary education in, for example, archive and information science
• Good knowledge of public access and confidentiality issues
• Current experience as a registrar in public administration
• Experience working in document and case management systems, preferably eDok (Platina)
• Very good knowledge of Swedish in both speech and writing.

It is an advantage if you have:

• Education in archive and information science, political science, or law
• Experience from municipal operations
• Experience as a committee secretary or a similar role
• Experience in confidentiality assessment.

We are looking for you who have a strong commitment to and care about our issues and take the initiative to drive them forward. To succeed in the role requires structure and precision. This means planning and organizing work effectively, being able to prioritize and meet deadlines, and having a keen eye for detail. The work needs to be performed thoroughly and with a good understanding of the quality requirements that apply.

The role also involves being service-oriented, collaborating effectively, and meeting others with positivity and attentiveness. Your ability to adapt communication to the needs of different individuals as well as being solution-focused and clear in your message is also central to ensuring that all expectations are clear and that information reaches its destination.

Other

We recruit without a personal letter to strengthen the focus on competence and experience for this role. When you submit your application, you will answer a number of questions. We wish for you to respond briefly to the questions and that there is a clear connection between your answers and your Swedish CV. After the application deadline, we will review the applications.

The recruitment process consists of interviews and reference checks.

Warm welcome with your application! Stockholm City works with competence-based recruitment aimed at ensuring each person's competence and thus counteracting discrimination.